Operations Manager Position [please note that we are no longer accepting applications for this position]

Cabinet is looking for an organized, flexible, and enthusiastic individual to work as operations manager at our office and event space in the Gowanus neighborhood of Brooklyn.

This person will be in charge of many of the administrative, logistical, and technical tasks required to publish our quarterly magazine and operate our event space. Given our small staff, the reliability and efficiency of the person in this position is key to our organization.

Below is a list of all the tasks (and software) handled by the operations manager. We recognize that few people will have experience in every area listed below but we are looking for someone who has familiarity with as many of the duties as possible and who is able and willing to learn the others quickly. A facility with software, data, and technical matters is crucial. The person also needs to be exceptionally detail-oriented and able to imagine and implement procedures that minimize errors (and costs) in the many responsibilities with which they are entrusted.

This is a 3.5-day-a-week job. We are, however, willing to take on the right person as a subscriptions manager with some additional duties from the list below; this would be 3 days a week. If interested in this option, please note it in your application.

The successful candidate will have prior experience in some or all of the following areas:

Circulation and Subscriptions
—Data entry and fulfilling orders
—Corresponding with customers and subscribers
—Producing renewal notification letters and emails, and overseeing their timely distribution
—Overseeing the quarterly mailing of new issue to subscribers and distributors
—Working with USPS, UPS, FedEx, and other couriers
—Maintaining inventory of physical archive
—Preparing materials needed for various art and book fairs and being present at NY-based fairs

Website (cabinetmagazine.org)
—Maintaining online shop
—Coding and posting select articles from each new issue
—Coding and posting event announcements
—Converting new issues from InDesign to PDF and HTML
—Updating online list of donors

Events (Talks, Screenings, Panels, etc.)
—Maintaining mailing list
—Announcing new events via website, mailing list, and Facebook
—Facilitating various preparations for events (video and audio tech)
—Assembling slideshows and video programs
—Setting up, capturing, and posting audio-visual documentation of event

—Ordering supplies
—Troubleshooting problems with office software and equipment
—Moving and storing inventory (shared with others)
—Driver’s license a big plus

—Maintaining archive of press clippings, digital and otherwise, in hard copy and online
—Assembling press packets for grants

—Entering accounting data
—Depositing checks

Production Assistance
—Occasional scanning and reformatting images in Photoshop

Some of the Software Used
—FileMaker Pro
—Microsoft Excel (sorting and importing/exporting of data)
—Microsoft PowerPoint
—Microsoft Word
—Adobe InDesign and Photoshop (Illustrator used very occasionally)
—Adobe Acrobat
—Bricolage content management system (basic HTML)
—Audacity (audio editing software)
—Direct Mail
—Transmit (FTP Client)

Hardware and Equipment
—Mac OS X computers and various external drives
—Digital SLR camera
—DV video camcorder
—Audio mixer and microphones
—Canon and Epson large-format printers


—Extremely organized, detail-oriented person who can manage multiple responsibilities, prioritize tasks, and meet deadlines in an informal and fast-paced working environment
—Excellent problem-solving skills
—Ability to work responsively and calmly in the face of the efficient mayhem that is Cabinet
—An excellent communicator, someone who can synthesize various streams of information and manage formal correspondence with a variety of clients and customers
—Previous pertinent work experience required

Salary and Benefits
—$28k for 3.5 days a week
—Contributions to health care possible after three months

Start Date
As soon as possible

To apply, please download and fill out this form using Adobe Reader, then email it and your CV to jobs@cabinetmagazine.org with the subject heading [Operations Manager]. An automated response will confirm receipt of your application. You will be contacted if we require additional information or would like to schedule an interview. Note that we will continue to interview until we fill this position. No phone calls or drop-in visits, please. Thank you for your interest.